In small towns, villages, and townships the clerk is also the records custodian and the FOIA officer. Govably's AI writes the official minutes from your meeting recording — so the longest part of the job takes minutes, not your whole evening.
No enterprise sales cycle. No "starter tier" with the features hidden behind it. Just one plan that does the whole job.
If you spend half a day writing minutes from handwritten notes, Govably gives that time back. Paste your meeting recording and the AI drafts the official minutes — attendance, motions, and votes — usually before you leave the room.
No IT department needed. We configure your council members, agenda template, and legal language on a single video call — and you're running your next meeting on Govably. Most part-time clerks are live within the first week.
One flat plan based on the size of your governing body. No per-user fees, no per-meeting charges, straightforward flat-rate pricing. We built this specifically for small entities, so the price is set for small entities.
Tagged, accessible PDF exports that meet WCAG 2.1 AA per the 2024 DOJ rule. Small towns are particularly exposed on ADA — Govably solves it without you having to become an accessibility expert.
Every agenda, packet, vote, and minutes set is archived inside Govably, searchable by meeting, item, or member. FOIA requests turn into a filtered export instead of a Friday-afternoon scramble through the file cabinet.
Even small towns benefit from a citizen portal that updates in real time — residents can see motions, votes, and the meeting in progress without coming to the chamber. No login. No PDF download. Just open the link.
In most small towns, agenda management, minutes-writing, FOIA response, and records archiving sit on one person — sometimes part-time. Most agenda software assumes a team of three to five people splitting those jobs. Govably is built for the way you actually work: one person, one login, the whole cycle. Build the agenda. Email the packet (or send the link). Run the meeting. Generate the minutes. Archive everything. Pull records when asked. All from one screen, with the AI handling the heavy lifting where it can.
Enterprise vendors talk in months for implementation. That makes sense if you're buying for a city of 200,000 with a dozen departments. It makes no sense for a town of 1,800 with one council and a part-time clerk. Govably's onboarding is a video call where we configure your members, your agenda template, your numbering, your legal notices, and your public portal — and you log in and run your next meeting. Most clerks are productive on Govably the same week they sign up.
When the clerk is on vacation in a small town, the agenda usually goes with them — files on a personal laptop, the template in their email, the next ordinance number in their head. Govably stores everything in the cloud, so the deputy clerk, the manager, or the next-in-line can pick up where you left off without scavenging through file shares. Continuity isn't a premium feature; it's the default.
Comparing options for your town?
15-minute demo. Bring your existing Word template; we'll show you what your meeting looks like in Govably.
Request a Demo